Minnesota Office of the Legislative Auditor
Financial Audit Division

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Report Summary
Public Utilities Commission
Internal Control and Compliance Audit

 

Financial Audit Division Report 10-21 Released June 15, 2010

Conclusion

The Public Utilities Commission generally had adequate internal controls to ensure it safeguarded its assets, accurately paid employees and vendors in accordance with management’s authorization, complied with finance-related legal requirements, and produced reliable financial data. For the items tested, the commission generally complied with finance-related legal requirements. However, the commission had weaknesses in its internal controls and noncompliance with certain finance-related legal requirements. The commission resolved four prior audit findings.

Key Findings

  • The Public Utilities Commission did not identify, analyze, and document internal controls related to its business operations.
  • The Public Utilities Commission provided an employee with incompatible access to the state’s accounting system without defined mitigating controls and other staff with excessive access to update the commission’s assessment system.
  • The Public Utilities Commission made some errors in amounts assessed to utility companies.
  • The Public Utilities Commission did not sufficiently coordinate and control the Telephone Assistance Plan surcharge revenues and grant expenditures.
  • The Public Utilities Commission did not document management authorization for employee pay increases and achievement awards and did not complete written performance evaluations of staff.
  • The Public Utilities Commission did not have a written agreement with the Department of Commerce for some shared staff and computer system costs.

Audit Objectives and Scope

Objectives Period Audited
  • Internal Controls
  • Compliance
July 1, 2007, through February 28, 2010
 
Programs Audited
  • Assessments to Utility Companies
  • Telephone Assistance Plan
  • Equipment and Sensitive Assets
  • Employee Personnel/Payroll
  • Employee Travel Reimbursements
  • Administrative Expenditures
More Information

Office of the Legislative Auditor ♦ Room 140, 658 Cedar St., St. Paul, MN 55155