*Requesting Data about Yourself, Your Child, or a Person for Whom You Serve As Guardian
How do I request these kinds of data?
OLA highly recommends using its form, which will streamline the data request process. If necessary, OLA will accept other written requests for data such as e-mails, letters, or memoranda.
What information will I need to provide on the form?
Your request for data should clearly describe the data you are seeking, for example, specific documents or date ranges. This will help OLA fulfill your request as quickly as possible.
Your request should also describe whether you would like to inspect the data, receive copies, or both.
Can I make a request without providing contact information?
OLA cannot require anyone to identify themselves or explain the reason for seeking government data that is public. If, however, the data you request about yourself, child, or a person for whom you serve as guardian is private, you will have to include contact information as well as provide other forms of identification in person.
If your request includes private data, OLA has added requirements.
If you are seeking private data about yourself, your child, or a person for whom you serve as guardian, OLA must confirm that it provides this data only to those who have authority to obtain it. As a result, you must visit our office and provide proof of identity such as:
- State driver’s license
- Military ID
- Minnesota ID
- Minnesota Tribal ID
In addition, if you are requesting data about your child or are a guardian of a minor, you must provide:
- A certified copy of the child’s birth certificate or certified copy of documents that establish the parent or guardian’s relationship to the child, such as:
- A court order of a divorce, separation, custody, foster care
- A foster care contract
- An affidavit of parentage
If you are requesting data about an adult for whom you are guardian, you must also provide documentation of your appointment as guardian, such as a court order or valid power of attorney.
How does OLA fulfill government data requests?
OLA will review all requests to determine if it has the data you request. In addition, Minnesota law requires OLA to protect not public data.
As a result, OLA must review documents in their entirety before providing them to you to ensure they do not contain not public data or that you are authorized to receive them under Minnesota law. After gathering all relevant information, OLA will contact requesters to arrange a date and time to inspect the data. For requests that include copies of documents, OLA will notify requesters when it has sent all relevant information by mail or by e-mail.