|Financial Audit Division||Released August 2020|
The Minnesota Department of Public Safety administers driver and vehicle services statewide for Minnesota residents. Federal law requires state departments to protect the personal information included in motor vehicle records, but it also requires the disclosure of that data for 1 of 14 permissible uses.1 State law requires the department to disclose driver and vehicle records as required or permitted by federal law2 and establishes the fees the department must charge for the sale of that data.3 The data may be sold in bulk or by individual record.
The Office of the Legislative Auditor (OLA) conducted this audit to determine whether the Department of Public Safety had adequate internal controls and complied with significant finance-related legal requirements. The audit scope included sales of driver and vehicle records, including sales in bulk or by individual record. The period under examination was from July 1, 2016, through February 28, 2019.
OLA found that the Department of Public Safety’s internal controls were generally not adequate to ensure that it limited sales of driver and vehicle records to permissible uses under federal law, and collected and deposited fees in compliance with state law.
Specifically, this audit identified the following internal control weaknesses, discussed more thoroughly in the findings and recommendations in this report.
OLA found that the Department of Public Safety generally complied with finance-related legal requirements related to the sale of driver and vehicle records.
Specifically, this audit identified the following issues of noncompliance, discussed more thoroughly in the findings and recommendations in this report.
1 18 U.S. Code, sec. 2721 (2018).
2 Minnesota Statutes 2019, 171.12, subd. 7; and 168.346, subd. 1.
3 Minnesota Statutes 2018, 168.327. The Legislature revised this statute to increase certain fees. Those increases took effect after the scope of this audit.